SCEE Cambridge Wiki:Privacy policy

The SCEE Cambridge Wiki (the "Wiki") is committed to protecting the privacy of all of its users. It is essential to understand that, by using the Wiki, you (the "User") consent to the collection, transfer, processing, storage, disclosure, and use of your information as described in this Privacy Policy (the "Policy"). That means that reading the Policy carefully is important. This Policy applies strictly to the Wiki and does not govern any other site that is linked or alluded to on the Wiki.

What Data Is Collected?

We (the "Administrators") collect information about users as they take part in certain activities on the Wiki. Most notably, user information is collected during the registration of a new user account on the Wiki. This includes, but is not limited to, email addresses and full names. However, some of this information is optional and may be removed or rectified at any time through the user preferences page.

Your Contributions

When you make a contribution to the Wiki, you are creating a permanent, public record of every piece of content added, removed, or altered by you. Public historical records will show when your contribution was made, as well as your username (or real name if it was supplied). Any of this information is visible on the Internet and can be found by search engines. Public contributions are associated with the user that contributed them and this information will be visible on the Wiki.

Unless this Policy says otherwise, you should assume that information that you actively contribute to the Wiki, including Personal Information, is publicly visible and can be found by search engines. Like most things on the Internet, anything you share may be copied and redistributed throughout the Internet by other people. Please do not contribute any information that you are uncomfortable making permanently public, like revealing your real name or location in your contributions.

Information We Receive Automatically

When you request a page on the Wiki, the web server automatically collects information about you, such as the IP address of your device (or your proxy server), the type and version of your browser, your device's operating system and its version, in some cases the name of your internet service provider or mobile carrier, the website that referred you to the Wiki, which pages you request and visit, and the date and time of each request you make to the Wiki. This data is used to provide a better experience for our users through determining ways to improve, administrate, and customise the Wiki.

Locally Stored Data

We actively collect some types of information with a variety of commonly used technologies, which can include tracking pixels, JavaScript, our users' local storage, and cookies. Depending on which technology we use, locally stored data can be anything from text and images, to Personal Information (like your IP address) and information about your use of the Wiki (like your username or the time of your visit). We use cookies to personalize your experience and retain preferences that you set. Some cookies that are in use are essential for the Wiki to function, including those that allow us to keep our users logged in for a duration of time.

Cookies

A cookie is a tiny data file that we transfer onto your computer, mobile phone, or any other device that you use to access the Wiki, and is generally used for authentication and tracking. Every cookie expires after a certain period of time, but that period varies depending on what the cookie is used for and how your browser is configured.

Please see the tables below for a non-exhaustive list of cookies used on the Wiki.

Essential

These cookies help make the Wiki work and are essential to provide a smooth experience.

Name	Service	Expiry	Registered user	Why do we store it?
mwuser-sessionId	MediaWiki JS	Session	No	This cookie helps us to manage your unique session on our wiki. It is used for client-side features.
_session	MediaWiki PHP	Session	No	This cookie helps us to manage your unique session on our wiki. It is used for server-side features.
UserID, UserName	MediaWiki PHP	365 days, if the user chooses ‘Keep me logged in’. Otherwise omitted	Yes	This cookie helps us to identify you to the wiki and allows us to keep you logged in on the wiki. It is stored for six months instead of one when you choose "Keep me logged in" in the log in page.
Token	MediaWiki PHP	365 days, if the user chooses ‘Keep me logged in’. Otherwise 30 days.	Yes	This cookie allows us to keep you logged in on the wiki. It is only stored when you choose "Keep me logged in" in the log in page.

Preferences

These cookies store your preferences, so that they can be remembered the next time you use the Wiki, for a more customized experience. All of the cookies below are only saved when you interact with the according feature.

Name	Service	Expiry	Registered user	Why do we store it?
changeslist-state	MediaWiki JS	1 month	No	This cookie is used to indicate whether you have hidden the legend box on the recent changes page. It is only active on the recent changes page.
hidetoc	MediaWiki JS	1 month	No	This cookie is used to indicate whether you have hidden the table of content on article pages. It is only active on pages with table of content.
setMobileRedirect	MobileFrontend Extension	1 month	No	This cookie is used to serve the mobile version of the Wiki to users on mobile devices.

What are my cookie options?

While this is not a comprehensive list, below are some of the things that you can do to limit use of cookies and other locally-stored data technologies on your device. While cookies and other locally-stored data technologies may not be necessary to use our sites, some features may not function properly if you disable them. You can:

• remove or disable specific locally-stored data on your browser’s settings (you can reset your web browser to refuse all cookies or to indicate when a cookie is being sent);
• use a browser that can block third-party cookies; or
• install a plug-in to block locally-stored data, if one is available.

Turning off the browser’s cookies will prevent tracking pixels from tracking your specific activity. A tracking pixel may still record an anonymous visit from your IP address, but unique information will not be recorded. If you do not want to receive tracking pixels, you will need to disable HTML images in your browser-based email client, and that may affect your ability to view images in other emails that you receive.

Information We Share

The Wiki does not share Personal Information with outside companies, organisations or individuals under normal circumstances. However, we may share Personal Information with other companies and organisations if it is deemed necessary to:

• Adhere to any law, regulation, or government request.
• Enforce local and network-wide policies.
• Detect and prevent security or technical issues.
• Protect against harm to other users of the Wiki.

Storage Duration

We keep any identifiable information we have for the shortest possible time, in accordance with law. Non-private information, such as contributions to the site, may be kept indefinitely.

What Are Your Data Protection Rights?

The SCE Cambridge Wiki would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

• The right to access – You have the right to request copies of your personal data from the Wiki. As a registered user, you can access this on your own through the user preferences page.
• The right to rectification – You have the right to request that the Wiki correct any information about you you believe is inaccurate. You also have the right to request the Wiki to complete the information you believe is incomplete. As a registered user, you can generally do this yourself using the user preferences page.
• The right to erasure – You have the right to request that the Wiki erases your personal data, under certain conditions.
• The right to restrict processing – You have the right to request that the Wiki restricts the processing of your personal data, under certain conditions.
• The right to object to processing – You have the right to object to the Wiki's processing of your personal data, under certain conditions.
• The right to data portability – You have the right to request that the Wiki transfers the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: admin [at] scecambridge [dot] wiki

Changes

Our Privacy Policy may change on occasion. Changes to the Policy will be reflected on this page. Please see the date below for when the Policy was last updated. We ask that you please review the most up-to-date version of the Policy. Your continued use of the Wiki after any effective date of a subsequent version of this Privacy Policy constitutes acceptance of this Privacy Policy on your part.

How To Contact Us

If you have any questions about the Wiki Privacy Policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us. You may do so by contacting an administrator via their talk page or emailing: admin [at] scecambridge [dot] wiki

Thank You!

Thank you for reading the Privacy Policy. We hope you enjoy using the Wiki and appreciate your participation in creating, maintaining, and constantly working to improve it.